5 Tips to reduce Labor Costs for your Cleaning Company

5 Tips to reduce Labor Costs for your Cleaning Company

Comprehensive Guide: Unlocking Efficiency and Reducing Labor Costs in Facility Cleaning Operations

Introduction: Efficiency is the cornerstone of success in facility cleaning operations. Whether you're managing a bustling office complex, a sprawling warehouse, or a bustling retail space, the ability to streamline processes and minimize labor costs is essential for long-term sustainability. In this comprehensive guide, we'll explore in-depth strategies and actionable insights to help businesses and janitors achieve these goals. From employee training to equipment optimization and sustainable practices, we'll delve into every aspect of efficient facility cleaning operations.

TIP 1: The Power of Comprehensive Training Programs 

Comprehensive training programs form the bedrock of any successful facility cleaning operation. In this section, we'll explore the myriad benefits of investing in employee training, ranging from improved productivity to enhanced job satisfaction.

We'll delve into the key components of effective training programs, including:

  • Equipment Proficiency: Ensuring that employees are proficient in the operation and maintenance of cleaning equipment is crucial for maximizing efficiency and minimizing downtime.
  • Cleaning Techniques: From understanding the intricacies of different surfaces to mastering advanced cleaning techniques, comprehensive training programs equip employees with the skills they need to tackle any cleaning challenge.
  • Safety Protocols: Prioritizing employee safety through thorough training on safety protocols and best practices not only reduces the risk of workplace accidents but also boosts morale and job satisfaction.

Through real-world examples and case studies, we'll illustrate how businesses can leverage training programs to empower their cleaning teams and drive tangible results in terms of cost savings and operational efficiency.

Real World Example:  At Prolux my father in law bought one bagless commercial vacuums for his employees to use to clean their faculties.   6 months later he brought it back in and said "my team says it no longer picks up anything".    We looked at and noticed the entire bag chamber was JAMMED with dirt and debri.  The dirt and debri continued down the entire length of the hose and all the way down the wand until about an inch before the end of the wand.   We were impressed it continued sucking to do all of that!  We then explained to him if he would teach his employees to empty the dirt chamber when it was half full (as stated in the manual) he would not have these problems :)  Consider for a second how the lack of training cost him time and money?  I guarantee once it was overfilled it took longer to clean the same areas and his team coming to him explaining it was not working, their management attempting to fix it and eventually driving to us (twice) to get it fixed.   This lost time in efficiency could have easily been overcome with proper training.  

TIP 2: Harnessing the Power of High-Quality Equipment

The right equipment can revolutionize facility cleaning operations, enabling businesses to achieve unprecedented levels of efficiency and cost-effectiveness. In this section, we'll explore the latest advancements in cleaning technology and highlight the importance of investing in high-quality equipment.

We'll showcase innovative solutions such as the Prolux Commercial Equipment, which combines multiple functions such as spraying, scrubbing, buffing, and vacuuming into a single, efficient machine. 

By providing detailed comparisons and testimonials from industry experts, we'll demonstrate how businesses can maximize their return on investment by investing in top-of-the-line cleaning equipment.

Real World Example:  Lets go over a few examples we have seen here at Prolux :)

Example 1 - cleaning up a spill.   OK lets assume there is a spill in a aisle at a retail store.   Your process could be to 1) cone off the area so no one slips 2) go look for disposable cleaning rags and cleaning solution 3) wipe up the mess, spray cleaning solution and wipe again 4) Wait an hour for it to dry and 5) put everything away and throw away the disposable rags.   How much time was wasted?  How much time was the aisle blocked off from customers not able to buy your products?  An hour? 2 hours?  However, what would have happened if you had used the right equipment?  At Prolux we have a line of cordless equipment that sprays cleaning solution, scrubs and also sucks up the spill / stain...all in one pass!  So the process would have been grab the equipment, go over the stain once and the floor is dry and clean.   Max time...5 to 10 minutes tops!   

Example 2 - have you seen the Youtube videos that show a backpack vacuum compared to an upright vacuum cleaning the exact same space?  How the backpack vacuum cleans the exact same space in half the time?  Why is this?  It is because a backpack vacuum cleans side to side (much faster than forward and back) and it is also much faster getting around and under furniture.   Just another example of how using the right equipment saves you time and money.  


TIP 3: Optimizing Processes and Layouts for Maximum Efficiency

Efficient layout and streamlined processes are critical components of cost-effective facility cleaning operations. In this section, we'll delve into the principles of process optimization and layout design, exploring proven strategies for reducing labor costs and improving workflow efficiency.

Drawing on real-world examples such as the case study of Prolux's collaboration with a Warehouse Efficiency Expert, we'll illustrate how businesses can achieve significant cost savings by reevaluating their processes and layouts. From reorganizing storage areas to implementing lean manufacturing principles, we'll provide actionable insights that businesses can apply to their own operations.

Real World Example:  At Prolux we build some of our vacuums right here in Utah!  For cost savings to our customers it is important for us to be efficient so we actually hired a efficiency consultant to come in and help us.   The first thing he did was take his clipboard up to a high point in our warehouse where he could observe the entire operation.   He spent his entire first day doing nothing but observing and making notes.   What was he doing?   He was actually tracking how many steps each of our team was taking and how many times they left their work area.  Why were they leaving their work areas?  How many steps did they need to take to find that thing?  How many times where they bending over?  What could we do to reduce steps and how many times they had to bend over?  He gave us too suggestions.  One was the "Water Spigot" and the second was "The Spider Monkey" (his terms not ours LOL).   The "Water Spigot" was a place in our warehouse near all of their work stations that stocked all of the parts that they normally had to go looking for.   With they he also had us stock common parts in their work stations.   The "Spider Monkey" was a person who once a week crawled all over the warehouse and stocked the Water Spigot and the work stations with enough parts for 1 more week.   The result?  17% reduction in labor.   What about you?  If you were to rethink your processes and how many steps your team is taking how much would that help you?

TIP 4: The Value of Standardization in Cleaning Operations 

Standardization is key to achieving consistency and efficiency in facility cleaning operations. In this section, we'll explore the benefits of standardizing cleaning supplies and equipment, from simplifying inventory management to enhancing cleaning effectiveness.

Consider the importance of using the same cleaning chemicals and equipment across multiple surfaces and areas, highlighting the cost savings and operational efficiencies that can be achieved through standardization. By providing practical guidance on developing standardized cleaning protocols and procedures, we'll empower businesses to streamline their operations and reduce labor costs.

Real World Example:  At Prolux each of our team's work stations have the same exact tools and the same exact vacuum to clean their space with.  It saves us a lot of time and money by having to stock less parts to maintain them (or that they use the same parts).   When our team knows exactly how to maintain the same equipment it saves them time!  There is power (and employee piece of mind) in consistency.   

TIP 5: Embracing Sustainability for Long-Term Success

In today's environmentally conscious world, sustainability is no longer just a buzzword—it's a business imperative. In this final section, we'll explore the importance of embracing sustainable practices in facility cleaning operations and the potential cost savings and operational benefits that can be realized.

Consider new innovative solutions such as Prolux's bagless backpack vacuum, which not only reduces waste and environmental impact but also improves worker safety and reduces operating costs. By adopting sustainable cleaning practices, businesses can demonstrate their commitment to environmental stewardship while achieving tangible benefits in terms of cost savings and operational efficiency.

Real World Example:  Before Prolux came along cleaning equipment for faculties had not really been updated in decades.   People were still using that same old equipment (like large backpack vacuums that used bags).   Our first year at having a booth at the ISSA show we had multiple business owners coming up to us and saying "my best cleaners are small women but we keep losing them to back injuries from backpack vacuums!".   At that moment we knew we had a mission.  To create the worlds lightest backpack vacuum.   Want to know the heaviest part of a backpack vacuum?  The dirt bag that can hold up to 2.5 gallons of dirt!  Want to know the second heaviest part?  The motor that had to be huge to push air through the bag full of dirt.   So at Prolux we invented commercial grade bagless tech (was not easy and it was so innovative we patented it) and have the worlds only commercial bagless backpack vacuum.   Problem solved.  So lets say your people are cleaning a facility.   Each cleaner has to clean 15 rooms each day.   When they are done they simply pop off the bagless chamber, press 1 button and all the dirt falls into the garbage can as they walk by.   No more carrying around 2.5 gallons of dirt!   The best part?  You just saved money by never having to buy bags again!  Where are vacuum bags made?  In China and shipped half way across the world each time you replace one.   The planet and your wallet thank you :)

Conclusion: Unlocking Efficiency and Reducing Labor Costs

In conclusion, achieving efficiency and reducing labor costs in facility cleaning operations requires a multifaceted approach that encompasses employee training, equipment optimization, process improvement, standardization, and sustainability. By implementing the strategies outlined in this comprehensive guide, businesses and janitors can unlock significant cost savings, improve productivity, and position themselves for long-term success in the competitive marketplace.

Do you need Professional Cleaning equipment for your business?  Learn more by CLICKING HERE.   

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